Wedding planning can be an all-consuming process as it is a special day that you have been thinking about for a very long time. The week of the wedding can be one of the most stressful times, as there are so many details to confirm, last minute ideas, and prep work to be completed. It’s a good question to ask your vendors, “What does the week of my wedding look like?”
Here at Garden in the Pines, we aim to make our planning experience as stress-free as possible, so our design intensives begin about eight weeks before your special day. And the week of, we handle everything to ensure your day is executed exactly as we had discussed.
As a floral designer, Garden in the Pines begins to prep for the day of your wedding in the weeks leading up to your special day. Starting about eight weeks before your wedding, we will have a final design meeting to discuss your ideas from the initial consultation meeting.
In this conversation, we will iron out all of the details for your special day. We will discuss and take notes of the color palette for your event, the shape, size, and flowers we could use in your bridal bouquet, the style of your centerpieces and vessels we will be using, the size and design of any on-site installations for the ceremony or reception, our candle and romantic table packages, potential favors for your guests, and any other ideas you may have come up with during the ‘waiting’ stage of your engagement.
At the conclusion of this meeting one-half of the balance will be due and at this time I will complete my recipes and place orders for any hard goods I will be needing to fully execute your event. And, a confirmation will be sent via email outlining all that we had discussed with a signature request for our records.
At the four-week mark, the final balance will be due for the event. At this time, floral orders will be placed to ensure timely delivery of all flowers and greens needed for the big day. At this time, freelance designer help is confirmed and everything is set in motion for the week of the wedding.
About two weeks before the wedding, any prep-work that can be completed in advance is completed. This includes sanitizing all buckets needed for floral hydration and conditioning, organizing and gathering all vases, vessels, candles, and linens. All items are packed and ready for transport. And, we prep any mechanics needed for large scale installations needed for the day of the event.
Seven to ten days before the big day, a FINAL confirmation will be sent via email outlining exactly what we have on our list, when and where it will be delivered/ picked up, and any other final details. At this time, if there are ANY changes to your needs, a final invoice will be due upon receipt for any added items. If it isn’t on our list that we discussed at the 8 week design consultation, it will not be delivered! So this final confirmation helps to ensure that nothing has been forgotten, bridal party members haven’t been added without our knowledge, and new inspirations haven’t arisen.
About four days before the big day, our flower order is delivered or picked up. And at this time all stems are conditioned well with water, floral food, and placed in our cooler to hydrate before the design process begins.
Two days before the big day our design process begins. We start with centerpieces and anything that will be sitting in fresh water. Then, completed items are returned to our cooler to maintain their perfection.
One day before the big day, the bridal bouquet is designed. We design the bridal bouquet last to ensure it looks fresh and all flowers are well hydrated.
The day of the wedding, freelance designer help arrives on-scene to help execute set up and large-scale installations. Any necessary clean up is conducted at the conclusion of set up to ensure a beautiful and tidy ceremony and reception area.
At the conclusion of the wedding, per the Venue instructions, our clean up team will arrive to de-construct any large-scale installations and pick up any rental items. The following day, vases and candle holders are all sanitized and re-stocked for our future events.
Here at Garden in the Pines, we truly are all-in from the day you book with us for your special day. We are so thankful for the trust that you have in us and our designs, and we are so blessed to have your love and support of our small business. We are nothing without our valued couples and always appreciate receiving copies of the photos of your beautiful day!
To begin discussing your event with us, please send an inquiry!
Let us know in the comments below what your favorite design pieces are! Are you a sucker for a beautiful tablescape? Maybe you love a romantic ceremony backdrop? Or, an over-the-top hanging installation over your dance floor? Whatever it is, we are ready and excited about it!